How to Archive Emails in Outlook Manually
If you prefer to control when your old emails are archived and where they’re archived, there’s a manual process you can follow to do that. You can manually archive email messages inside any folder.
How to Manually Trigger AutoArchive
You can trigger AutoArchive either manually or automatically. If you’ve already set up your AutoArchive settings for all of your folders as described above, you can trigger the archive procedure instantly. Select File > Info > Tools > Mailbox Cleanup, then select AutoArchive to trigger the archival process. This will use the AutoArchive settings you’ve configured for each mail folder.
How to Automatically Trigger AutoArchive
In addition to manually triggering the archive procedure, you can also set up AutoArchive to run regularly.
Use Outlook Sweep to AutoArchive in Outlook Web
On Outlook Online, archiving messages is a manual process. A function called Outlook Sweep helps you keep your inbox clean.
